Spot & Report Spam Emails

Protect Yourself. Protect Your Organization.

How to Identify a Spam Email

Spam emails are unsolicited messages that may attempt fraud, steal information, or deliver malware. Watch for these warning signs:
 

1. Suspicious Sender

   • Unknown or unusual email address
   • Display name doesn’t match the sender
   • Strange or random-looking domain
      

2. Urgent or Threatening Language

   • “Act now!”
   • “Final warning!”
   • “Your account will be suspended!”
   • “Immediate payment required!”

   
   Scammers create urgency to pressure you into quick action.
    

3. Too Good to Be True Offers

   • Prize winnings
   • Large refunds
   • Crypto or investment guarantees
   • Huge discounts from unknown sites

   
   If it sounds unrealistic, it probably is.
    

4. Suspicious Links

   • Hover over links before clicking
   • URL doesn’t match the company name
   • Slight misspellings (e.g., amaz0n.com)

   
   Never click suspicious links.
    

5. Unexpected Attachments

   • Files you didn’t request
   • Invoices you weren’t expecting
   • Unusual file types (.exe, .zip, .html)

   
   Attachments may contain malware.
    

6. Requests for Sensitive Information

   Legitimate organizations rarely request sensitive information by email.
   
   Be cautious if asked for:

   • Passwords
   • Banking details
   • Verification codes
   • Personal identification numbers

How to Report Spam
 

1. For Work Email

   • Do NOT click links or download attachments
   • Use the “Report Phishing” button (if available)
   • Notify your IT or Security Team

   • Delete only after reporting

      

2. For Personal Email

   • Click “Report Spam” or “Report Phishing”
   • Delete the email
      

Reporting helps protect others.

If You Clicked or Responded

Act immediately:

• Change your password
• Enable or verify MFA
• Contact IT/Security
• Monitor your account for unusual activity